TBBA Constitution and By-Laws

​The TBBA functions under professional and stringent by-laws and regulations to ensure the ethical conduct of all members.  The Turkish Boz Shepherd is a giant working and protection dog, similar yet separate from a Kangal, that may be the perfect fit for you in your situation.  The TBBA facilitates and enforces an ethical breeding program for all registered breeders to ensure the health and success of the Boz  breed.

CONSTITUTION

ARTICLE I: NAME AND OBJECTS

  • SECTION 1.  The name of the Association is TURKISH BOZ BREEDERS ASSOCIATION.
  • SECTION 2. The purposes of the Association are:
  • (a) To further the advancement of the Turkish Boz Shepherd breed;
  • (b) To conduct dog shows, obedience trials, and other sanctioned or licensed events;
  • (c) Tod o all in its power to protect and advance the interest of the Turkish Boz Shepherd dog and to encourage sportsman-like competition at dog shows, obedience trials, and other sanctioned events;
  • (d) To promote the natural versatility of purebred Turkish Boz Shepherds and breeding for type and function; and to advocate for the purebred dog as both an effective LGD and family protective companion;
  • (e) To seek to advance Turkish Boz Shepherd health and well-being, while working to promote responsible dog ownership and education;
  • (f) Club resources may be used to accomplish the objectives stated above and other Turkish Boz Shepherd projects, including, but not limited to, charitable, philanthropic, community, and educational projects.

  • SECTION 3.  The Association shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Association shall be paid to the benefit of any member or individual.  The Association will not loan money to any of its Members, Directors, or Officers and no member has any vested right, interest, or privilege of, in, or to the rights, property, assets, functions, or affairs of the Association.
  • SECTION 4.  The Members of the Association shall adopt and may, with majority approval by Association Founders,  revise such By-Laws as may be required to carry out these objects.  Shall two (2) or fewer Association Founders  retain voting rights, all members of the Board of Directors will be included in Association Founder votes, limiting one vote  per person.
  • SECTION 5.  The Association will keep accurate and complete financial books and records, Association records, Association Registry records, and minutes of the meetings of its Board of Directors and General Membership.
  • SECTION 6.  Identification of Association Founders.
  • (a) The Association Founders of the Turkish Boz Breeders Association are, in alphabetical order by last name:
  • 1.  Vose Babcock IV
  • 2.  Kathryn French
  • 3.  Brian Peckinpaugh
  • 4.  Tom Sundin

BY-LAWS

ARTICLE I: MEMBERSHIP AND DUES

  • SECTION 1.  Eligibility.
  • There are four types of membership:
  • (a) Regular Membership.  
  • 1.  Open to all persons 18 years of age and older, who subscribe to the purposes of this Association and support the Association's position against dog fighting, dog aggression, and the inhumane and/or unethical treatment of dogs.  While the membership is to be unrestricted as to geographic location, the Regular Membership's primary  purpose is for individuals who currently own registered Turkish Boz Shepherd(s).
  • (b) Junior Membership.
  • 1.  Open to all those between the ages of 9 and 18 years of age, who subscribe to the purposes of the Association and support the Association's position against dog fighting, dog aggression, and the inhumane and/or  unethical treatment of dogs.  A Junior Member may not hold office or vote.  Junior Membership dues shall not  exceed half of the Regular Membership dues.
  • (c) Associate Members.
  • 1.  Open to all persons 18 years or older who do not currently own a Turkish Boz Shepherd, but still admire the breed and subscribe to the purposes of this Association and support the Association's position against dog fighting, dog aggression, and the inhumane and/or unethical treatment of dogs and desire to be involved with the Association.  Associate Members do not have the right to vote.
  • (d) Registered Breeders.
  • 1.  Open to all persons approved by the Board of Directors to legitimately and ethically breed and place Turkish   Boz Shepherd dogs.  All Registered Breeders are held to an extremely high standard in regard to their breeding  program and mandated to comply and advocate the Association's position against dog fighting, dog aggression,  and the inhumane and/or unethical treatment of dogs. Registered Breeders are expected to actively communicate  with the both the Association and Turkish Boz Shepherd Breeder Community for the betterment of the Turkish  Boz Shepherd dog, as well as comply with ALL Association By-Laws.

  • SECTION 2.  Dues.
  • Membership dues shall be determined by the membership, payable on or before the first day of January each year.  No  member may vote whose dues are not paid for the current year.  Prior to November 15 each year, the Treasurer shall  send to each member a statement of his/her dues for the ensuing year.  Prior to February 15 of the current dues year, the  Treasurer shall send a notice to any member whose dues are past due, informing the member that their membership will  automatically terminate April 10 if not paid in full.  Dues shall never be raised more than $20.00 per year and any  adjustment in dues shall not take affect before being published in no fewer than three informational notices.

  • SECTION 3. Election to Membership
  • Each applicant to membership shall apply on a form as approved by the Board of Directors.  The application shall state  the name, physical address, and email address of the applicant, as well as other pertinent information required in the application.
  • (a)  All applications are to be files with the Treasurer, and must be accompanied by dues payment which shall be  returned within twenty (20) days of determination should the applicant not be approved for membership.
  • (b)  When an application has been submitted, all prospective applicants will be listed on the Association website as "Pending Memberships" for a duration not to exceed thirty (30) days whereby other members and the general public  may  dispute an applicant gaining membership status directly to the Board of Directors.  Valid disputes include, but are  not limited to, known and verified supporter of dog fighting, known and verified puppy-mill breeder, or known and  verified present unethical or inhumane treatment of dogs.  Personal conflicts and disputes of that nature will not be  tolerated by the Association.  The Board of Directors will further investigate valid disputes of prospective applicants to  ensure the Association's Members adhere to and live by the Association's By-Laws and Mission Statement.
  • (c)  All applications will be made available to the Board of Directors to ensure application completeness only.  The  Board of Directors does not have right to approve or deny prospective applicants, unless valid disputes have been  submitted.  If valid disputes are submitted within thirty (30) days of listing, the Board of Directors will hold a majority  vote no later than sixty (60) days after initial listing to approve or deny the prospective applicant membership.
  • (d) To become a member, all undisputed applications must be voted in by a two-thirds majority of the members actively  voting.
  • (e)  The Secretary shall act as Teller over the ballot and shall announce the result of the vote to the Board of Directors  via email or telephone.  Upon acceptance, each new member shall receive a copy of the Association's Constitution, By- Laws, and Membership List, as well as their initial Membership Welcome Package as a token of the Association's gratitude for his/her  membership and commitment to the Turkish Boz Breeders Association and Breed.  
  • (f) Any disputes regarding vote tabulation must be submitted in writing to the Board of Directors by the applicant,  whereby all votes will be made available to the board and re-tallied by two additional board members.  All Board  decisions are final. 
  • (g) No applicant who has been denied membership shall be considered for membership within twelve (12) months after  the last membership vote in which their application was denied. 

  • SECTION 4.  Termination of Membership
  • Membership shall be terminated in any of the following ways.
  • (a) By Resignation.  
  • 1.  Any member in good standing may resign from the Association upon written notice to the Secretary.  If a  member resigns not in good standing, such resignation shall not prevent the Board from collecting monies owed by  that member of the Association.
  • (b)  By Lapsing.
  • 1.  A membership will be considered lapsed and automatically terminated if such member's dues remain unpaid  after April 10 of the fiscal year.  However, the Board may grant an additional 30 days of grace to such delinquent  members with reasonable cause.  In no such case may a person be entitles to vote on any active ballot whose dues  are unpaid as of the date of that ballot vote.
  • (c) By Expulsion.  
  • 1.  A member may be terminated by expulsion as provided in Article VII of these By-Laws.

ARTICLE II:  MEETINGS AND VOTING

  • SECTION 1.  Association Meetings.
  • Meetings of the Association shall be held semi-annually in an inclusive forum, such as the Association site  discussion forum, or teleconference or videoconference, at such hour and date as may be designated by the Board of  Directors.  The Board may reschedule meetings due to internet accessibility and other unforeseeable circumstances.   Written notice of each meeting and minutes shall be mailed or emailed by the Secretary at least ten (10) days prior to the  date of the meeting, via notification method designated by each member within membership application, unless  otherwise updated.  The quorum for such meetings shall be 20% of the members in good standing.

  • SECTION 2. Special Association Meetings.
  • Special meetings may be called by the Association Director, or by a majority vote of the Board who are active and  voting at any regular of special meeting of the Board, and shall be called by the Secretary upon receipt of a petition  signed by five (five) members of the Association with voting rights who are in good standing.  Such special meetings  shall be held at such time and date as may be designated by the Board.  Written notice of such meetings shall be mailed  or emailed by the Secretary at least five (5) days, and not more than fifteen (15) days, prior to the date of the meeting,  and no other Association business may be transacted.  The quorum for such a meeting shall be 20% of the members in  good standing.

  • SECTION 3.  Board Meetings.
  • Meetings of the Board of Directors shall be held via email correspondence, teleconference,  or videoconference.  The  Board, by majority vote, shall decide the time, date and schedule of their meetings.  The Board shall not meet less than  six (6) times per year.  Written notice of each meeting shall be mailed or emailed by the Secretary at least ten (10) days  prior to the meeting.  The quorum for such a meeting shall be all active Board Members, unless extenuating  circumstances prevent no more than one (1) board member not be present.  A summary of Board minutes may mailed or  emails to the membership after they have been read, corrected if necessary, and approved by the Board.
  • (a)  Quorum of Directors.
  • 1.  A majority of individuals on the Board of Directors then serving will constitute a quorum.  The act of the Directors at  which a quorum is present will be a binding act of the Board of Directors unless otherwise provided in these By-Laws.
  • (b)  Waiver of Meeting Notices.
  • 1.  Notice of the date, time, and purposes of any meeting of Directors may be waived in writing by all Directors before  the holding of a meeting with a quorum.  The written waiver must be filed with or entered on the minutes of the  meeting.  The attendance of any Director at any such meeting with a quorum without protesting the lack of proper  notice shall be deemed to be a waiver by him or her of notice of the meeting.
  • (d)  Action by Directors without a Meeting.
  • 1.  Any action required or permitted to be taken by the Bard may be taken without a meeting if all members of the  Board consent in writing by email to the adoption of a resolution authorizing the action.  The resolution and the written  consents by the members of the Board will be files with the minutes of the next Board meeting.

  • SECTION 5. Voting.
  • Each member in good standing whose dues are paid in full for the current year shall be entitled to vote at any meeting of the  Association at which he/she is entitled and shall only cast their own vote.  A secret ballot shall be utilized when there are two  or more candidates for an office, for election to membership, for decisions involving discipline and whenever the  membership, by majority vote as a meeting, requests a secret ballot.
  • (a)  All ballots and votes will be held via the internet.  
  • (b)  Any Members with limited internet access will receive telephone notice from the Secretary informing him/her of upcoming elections.  Members receiving telephone correspondence must designate their limited internet access upon initial membership application and inform the Association of any changes therein.  
  • (c)  Open forums meetings and elections.
  • 1.  All Members with internet access will vote via instant message.  Those designated as having limited internet access will cast votes via a phone call to the Secretary within twelve (12) hours of ballot release.
  • (d)   Secret Ballots
  • 1.  All Members with internet access will vote by email response to the Secretary.  Those designated as having limited  internet access will cast votes via a phone call to the Secretary within twelve (12) hours of ballot release.

ARTICLE III:  ORDER OF BUSINESS

  • SECTION 1.  At meetings of the Association, the order of business, so far as the character and nature of the meeting may  permit, shall be as follows:
  • Roll Call
  • Minutes of Last Meeting
  • Board Minutes (not previously read)
  • Report to the Director
  • Report to the Secretary
  • Report to the Treasurer
  • Report of Committees
  • Election of Officers and Board (at Annual Meeting)
  • Election of New Members
  • Unfinished Business
  • New Business
  • Adjournment

  • SECTION 2.  At meetings of the Board, order of business, unless otherwise directed by a majority vote of those present,  shall be as follows:
  • Reading of the Minutes of the Last Meeting
  • Report of the Secretary
  • Report of the Treasurer
  • Report of Committees
  • Election of Disputed Membership Applicants
  • Unfinished Business
  • New Business
  • Adjournment

ARTICLE IV: DIRECTORS

  • SECTION 1.  Board of Directors.
  • (a) The Board of Directors shall be comprised of the Director, Vice Director, Secretary, Treasurer, and Registry & Site Director.  general management of the Association's affairs shall be entrusted to the Board of Directors.  Any single  expenditure of Association monies by the Board in excess of $200.00, shall require prior approval by a majority vote of  the Board members present and voting at the next regular or special meeting.
  • (b) To be eligible for nomination as an officer or member of the Board, a candidate must be in good standing and have  actively participated in at least two (2) Association meetings during the 12 months prior to nomination.

  • SECTION 2.  Duties of Directors.
  • (a) The Association's Director shall preside at all meetings of the Association and the Board of Directors.  The Director  may engage the services of a professional registered parliamentarian to give advice to the Director of the Association in  connection with any procedure or Rule of Order.  The Director will, subject to the control of the Board of Directors,  supervise the affairs of the Association and facilitate the will of the board and membership.  The Director will perform  all duties incident to his or her office and any other duties as may be provided in these Bi-Laws or as may be prescribed  from time to time by the Board of Directors or membership.  In the absence of the Director at a meeting, the Vice- Director, or in his or her absence, the Secretary, or in his or her absence, the Treasurer shall preside at any meeting of  the Directors and General Membership.
  • (b)  The Vice Director shall have the powers and exercise the duties of the Director in the event of the Director's death,  absence, resignation, or is unable to perform his or her duties.
  • (c)  The Secretary/Treasurer will keep minutes of all meetings of the Board of Directors and the Membership, will be the custodian  of the Association's records, and will perform all duties incident to the office of the Secretary, have charge of the  Associaton's correspondence, notify applicants of their acceptance or rejection to membership and notify Directors to  their election to office, keep a current membership roll of all members, addresses, telephone numbers and email  addresses, shall email or call meeting notices and minutes, and any other duties as may be required by law, or by this  Constitution or By-Laws, or which may be assigned from time to time by the Board of Directors or Membership.  The Treasurer shall carry out such duties as are prescribes in these By-Laws and any other duties as may be required  by law, or which may be assigned from time to time by the Board of Directors or Membership.  The Treasurer will  collect and receive all monies due or belonging to the Association and will deposit all Association monies in a bank  account designated by the Board, within one (1) week of receipt.  The Treasurer's books will at all times be open to  inspection by the Membership.  The Treasurer will report to the Association at every regular meeting and Board meeting  the condition of the Association's finances.  At the Annual Meeting, the Treasurer shall render an account of the  financial condition of the Association.  Any check over $200.00 shall require written approval of two Board members.   The two approving Board members shall not reside in the same household, or be partners in any venture or enterprise, including partners in owning, breeding, or exhibiting dogs.  The Treasurer may be bonded in such amount as the Board  shall determine.  A minimum of two (2) copies of the Treasurer's report will be emailed prior to each regular meeting,  one (1) to the Secretary, and one (1) posted on the Association discussion forum for inspection at the meeting.

  • SECTION 3.  Vacancies.
  • Resignation of a Director will become effective immediately or on the date specified in the resignation and a vacancy  will be deemed to exist as of the effective date.  Any vacancy occurring in the Board of Directors, whether by  resignation, removal, incapacity, death, or otherwise, shall be filled by a majority vote of the remaining directors.  The  new Director elected to fill the vacancy will serve for the unexpired term of the predecessor in office until the next  annual election.

  • SECTION 4. Removal of Directors.
  • A Director may be removed from the Board (not from membership) at any time by the affirmative vote of at least two- thirds (2/3) of all Directors, including that Director, whenever in their judgement the best interests of the Association  will be served.

  • SECTION 5.  Inspection of Records.
  • All books and records of this Association may be inspected by any Director, or Member for any proper purpose at any reasonable time.

ARTICLE V:  THE ASSOCIATION YEAR.  ANNUAL MEETING, NOMINATIONS, ELECTIONS

  • SECTION 1.  Association Year.
  • The Association's fiscal year shall begin on the first day of January and end the last day of December.  The  Association's official year shall begin immediately at the conclusion of the Annual Meeting and shall continue through  the next Annual Meeting.

  • SECTION 2.  Annual Meetings.
  • The Annual Meeting will be held in the month of December at which Directors for the ensuing year shall be elected  from among those nominated in accordance with Section 4 of this Article.  They will take office on January 1st, and  each retiring Director shall turn over to his/her successor in office all properties and records relating to that office within  ten (10) days after the election.  A secret written ballot shall be conducted for each office for which there is more than  one (1) nominee.

  • SECTION 3.  Elections.
  • The nominated candidate receiving the greatest number of votes for each office shall be declared elected.

  • SECTION 4.  Nominations.
  • No person may be a candidate in the Association who has not been nominated in accordance with these bylaws and  who is not a member with voting rights in good standing.  
  • (a)  During the month of November, nominations may be made by any member, provided that the person so nominated  does not decline when his/her name is proposed.  No person may be a candidate for mare than one (1) position.
  • (b) Nominations cannot be made during the Annual meeting or in any manner other than is provided in this Section.

ARTICLE VI: Committees

  • SECTION 1.  Committee Designation and Positions.
  • The Board may each year appoint various committees to advance the work of the Association in all matters which may  be served by committees and aid the Association on particular projects.  The Director, with Broad approval, may  appoint the Chair of each committee and the committees will always be subject to the final authority of the Board.  The  regular standing committees are:
  • (a)  Show Committee
  • (b)  Judges Selection Committee.  The Judges Selection Committee shall consist of the Show Chairman and three (3) members who shall endeavor to take suggestions from the Association members and make use of them, if possible.
  • (c)  LGD and Predator Control Certification Committee
  • (d)  Therapy Dog, Good Citizenship, and Service Dog Certification Committee
  • (e)  Law Enforcement and (Other) Certification Committee
  • (f)  Rescue Committee
  • (g)  Breed Program Research and Application Committee
  • (h)  Registry Development Committee
  • (i)  Marketing and Publicity Committee
  • (j)  Turkish importation and development Committee
  • Special committees may also be appointed by the Board to aid on particular projects.

  • SECTION 2.  Termination.
  • Any committee appointment may be terminated by a member's resignation for a committee or by the full membership of the Board upon written notice to the appointee.  The Board may appoint successors to those persons whose services  have been terminated.

ARTICLE VII: DISCIPLINE

  • SECTION 1.  Charges.
  • Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the  Association.  Written charges with specifications must be filed in writing and both mailed and emailed to the Secretary  together with a deposit of $40.00 which shall be forfeited if such charges are not sustained by the Board following a  hearing.  The Secretary shall promptly send a copy of the charges to each member of the Board and the Board shall first  consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of  the Association.  If the Board considers that the charges do not allege conduct which would be prejudicial to the best  interests of the Association, it may refuse to entertain jurisdiction.  If the Board entertains jurisdiction of the charges, it  shall fix a date hearing by the Board not less that three (3) weeks, no more than six (6) weeks, after the date of the  meeting in which the Board entertained jurisdiction.  The Secretary shall promptly send (1) copy of the accused charges  to the member by registered mail together with a notice of the hearing and an assurance that the defendant may  personally testify and bring witnesses if he/she wishes.

  • SECTION 2.  Board Hearing.
  • The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard.  Should the charges be sustained after hearing all the evidence and testimony presented by the complainant and defendant, the Board may, by a majority vote of those present, suspend the defendant from all privileges of the Association for not more than six (6) months from the date of the hearing.  And, if it  deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion.  In such  case, the suspension shall not restrict the defendant's right to appear before his/her fellow members at the ensuing  Association meeting which considers the Board's recommendation.  Immediately after the Board has reached a decision,  its findings shall be put in written form and filed with the Secretary.  The Secretary, in turn, shall notify each of the  parties of the Board's decision and penalty, if any.

  • SECTION 3.  Expulsion.
  • Expulsion of a member from the Association may be accomplished only at the meeting of the Association following a  hearing and upon the recommendation of the Board as provided in Section 3 of this Article.  Such proceedings may  occur at a regular or special meeting of the Association to be held within sixty (60) days but not earlier than thirty (30)  days after the date of the Board's recommendation of expulsion.  The defendant shall have the privilege of appearing in  his/her own behalf, though no evidence shall be taken at this meeting.  The Director shall read that charges and the  Board's findings and recommendations and shall invite the defendant, if present, to speak in his or her own behalf if he  or she wishes.  The members shall then vote by secret ballot on the proposed expulsion.   A two-thirds (2/3) vote of all  actively voting members shall be necessary for expulsion.  If expulsion is not so voted, the Board's suspension shall  stand, after which time the member will return to good standing within the Association.

ARTICLE VIII: AMENDMENTS

  • SECTION 1.  Amendment Procedures.
  • Amendments to the Constitution and By-Laws may be proposed by any the Board member or by written petition  addressed to the Secretary signed, or verified with "I, (fill in name), support the written petition" in an email, by 20% of  the membership with the right to vote in good standing.  Amendments proposed by such petition shall promptly be  considered by the Board of Directors, not to exceed thirty (30) days from receipt of petition.  Any amendment to the  Constitution or By-Laws must be immediately submitted to the membership at a meeting by the Secretary, allowing at  least sixty (60) days thereafter in which the members may offer comments to the Board regarding the proposal.   Proposal amendments submitted by petition must be submitted to the Board of Directors for a vote, within ninety (90)  days of receipt of the petition by the Secretary.

  • SECTION 2.  Amendment Approval.
  • The Constitution and By-Laws may only be amended by a majority vote of the Board of Directors.  Once an  amendment is adopted, it becomes effective immediately.  An amendment cannot be considered retroactive for any  reason.

ARTICLE IX:  DISSOLUTION

  • SECTION 1.  Process.
  • The Association may be dissolved at any time by the written consent of not less than four-fifths (4/5) of the members in  good standing.  In the event of dissolution, other that for the purposes or reorganization of the Association whether  voluntary or involuntary or by operation of law, none of the property of the Association, with the exception to the legal  rights to the Registry Database and copyrights thereof, nor any proceeds thereof, nor any assets of the Association shall  be distributed to any members of the Association, but after payment of the debts of the Association, its property and  assets shall be given to a charitable organization for the benefit of dogs selected by the remaining active Association  Founders.  If no active Association Founders remain, the Board of Directors will act on their behalf.  The Registry Database  and copyrights thereof remain the property of the Association Founders and their direct kin.